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marliesue
Joined: 10 Jan 2008 Posts: 22 Location: USA
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Posted: Wed Dec 30, 2009 9:49 pm Post subject: apostille blah |
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Hey!
I am still in the US heading down to GDL in a week and still am not sure about this process, every website seems to say different things (including the sticky on this website)
So far I think I need my birth certificate, TESOL cert and diploma apostilled. However do I need to get this done to the originals or copies? When I brought it up to the notary in my town he had never heard of it so didnt know what to do so that I could send it off to the state of Maine-
any advice would be greatly appreciated.
Thanks!
~marlie |
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TheLongWayHome

Joined: 07 Jun 2006 Posts: 1016 Location: San Luis Piojosi
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Posted: Thu Dec 31, 2009 3:59 am Post subject: |
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Might be good if someone could post immigration's requirements for the visa process in GDL so you know what to get apostilled. I only had to get my tefl cert apostilled (and a translation done) to work in SLP but that was 5 years ago, and it differs from state to state. |
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ls650

Joined: 10 May 2003 Posts: 3484 Location: British Columbia
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Posted: Fri Jan 01, 2010 12:00 am Post subject: |
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I only needed my degree and my TEFL certificate legalized (apostilled) along with translations. As I recall I had to provide a photocopy of my birth certificate but NOT a translation or an apostille.
Isn't this usually done by the Secretary of State office in each of the 50 states? (As a Canadian I had to have my docs legalized by the Mexican Consulate so it was a different process.) |
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geaaronson
Joined: 19 Apr 2005 Posts: 948 Location: Mexico City
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Posted: Fri Jan 01, 2010 1:55 am Post subject: my procedure |
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I got my two diplomas apostilled by the Secretary of State in Georgia. I initially went to my bank, a credit union, and had one of the bank tellers, a notary public also, put her seal and name to a copy of my certificate, which I brought to the Secretary of state`s office, where they had her signature on their database. I paid $4 for each of the two certified copies to be apostilled by the clerk in the Secretary of State`s office.
I brought this to the immigration office in Merida, Yucatan, where they told me that I needed to have an official translatiion by a Mexican translator, certified by the mexican government to do this kind of work, to translate the diplomas into spanish. That cost me 250 pesos in 2006. Went back to immigration and gave them the apostilled copy and translation. (I made copies of both first for my own records.) I did not need an apostilled birth certificate or any other apostilled material other than the two diplomas. I did not have a TEFL certificate at that time, (not until 2 years later) and immigration gave me full clearance. |
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Tretyakovskii
Joined: 14 Aug 2009 Posts: 462 Location: Cancun, Mexico
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Posted: Mon Jan 04, 2010 5:35 pm Post subject: Apostile alternatives, if any |
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Quote: |
However do I need to get this done to the originals or copies? |
Getting as many originals together, including educational records, and getting them apostilled before you leave your home country can be a real smart move, as it can get a lot more difficult to deal with once you're in Mexico.
States may vary on this, but generally you can get a notarized copy of a statement/document apostilled. Educational records are an exception, in some states, and may have to be originals to get them apostilled; however, see below, for an alternative that may work, in some cases, if you find yourself short of the required documents in the proper form, and you're already in Mexico.
___________________
I had everything in order when I arrived in Mexico (apostilled educational records, etc.), except for my TEFL certificate: I had the original, but it was neither certified, nor apostilled, and getting it apostilled was going to be problematic, as it was from a third country.
Reading this forum, I learned that it might be sufficient to satisfy immigration if I got it notarized- together with a statement from me in which I swore that the original certificate had been in my custody since the day it was issued to me. Lacking practical alternatives, I decided to try it. A copy of the certificate, and my attached, sworn statement, were both notarized at a consulate, providing a very official look to it- complete with the great seal impressed in the paper. Immigration accepted this, and that was that.
Since it was a copy I had notarized, I'll mention the wording of the oath I attached (I wrote this, so it comes with no warranties as to whether it will satisfy immigration where you are: if it does, then you can breathe a little easier....):
_____________________
AFFIDAVIT
Before me, the undersigned authority, personally appeared (insert your name) who, having been sworn by me to tell the truth, stated the following:
"I am (insert your name). On the (day) day of (month), (year), I was personally presented the (insert the name of your document), a true copy of which is attached to this affidavit, for the successful completion of an intensive training program for Teaching English as a Foreign Language. I am the custodian of the original of the (insert the name of your document). It has been in my possession form the (day) day of (month), (year), to the present time.
Every fact recited by me in this affidavit is within my personal knowledge, and is true and correct."
SIGNED:______________________________
(Your name)
SUBSCRIBED AND SWORN before me on this the (day) day of (month), (year).
[After which the notary, or consular agent does their thing with their stamps and seals.]
_________________________________
There is one other thing I'll mention, which I expect is true of INM practice all over the country, immigration gave me back the originals of everything I'd prepared for them, after comparing them to the copies I presented, meaning all of my documents can be used again, in the future, making a lot of the expenses involved in preparing the documents, and having them translated, a one-time effort; and, considering what they cost me in blood, sweat, tears and treasure, that's a very good thing! |
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esl4everever
Joined: 20 Nov 2011 Posts: 38 Location: US
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Posted: Fri Mar 09, 2012 5:48 pm Post subject: apostle issues |
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I feel obligated to say -
That I study this stuff on a regular basis.
I constantly am in contact with the Mexican consulate.
I have sat across the table from the same nice woman at the Mexican consulate many times at the San Francisco office.
- people need to have the ORIGINAL degree from your university certified with an apostle.
- your ORIGINAL birth certificate needs to be certified with an apostle.
I know these documents already have a state certified seal but they also in fact need to be certified with a department of state apostle.
And please note people who noterize documents generally don't know these things. |
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Tretyakovskii
Joined: 14 Aug 2009 Posts: 462 Location: Cancun, Mexico
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Posted: Fri Mar 09, 2012 10:04 pm Post subject: |
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Quote: |
I know these documents already have a state certified seal but they also in fact need to be certified with a department of state apostle. |
I'm not being nit-picky in saying this: lots of confusion arises from the misuse of terms in this area.
Certified documents are not certified by being apostilled: they are simply being apostilled. |
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Samantha

Joined: 25 Oct 2003 Posts: 2038 Location: Mexican Riviera
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Posted: Sat Mar 10, 2012 1:30 am Post subject: |
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Esl4..... the Consulates north of Mexico rarely are on the same page as Immigration in your area of Mexico. ("your" meaning, any). In other words, they are not exactly Immigration, and they are not exactly Aduana (Customs). |
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MarkM
Joined: 28 Apr 2011 Posts: 55 Location: Lianyungang, China
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Posted: Tue Apr 03, 2012 8:03 am Post subject: Re: apostle issues |
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esl4everever wrote: |
...
- people need to have the ORIGINAL degree from your university certified with an apostle.
- your ORIGINAL birth certificate needs to be certified with an apostle.
I know these documents already have a state certified seal but they also in fact need to be certified with a department of state apostle.
And please note people who noterize documents generally don't know these things. |
An apostille only authenticates a seal or signature on a document, not the content. The Department of Internal Affairs in New Zealand, for example, will only apostille NZ government documents. Non NZ government documents (anything from another country, qualifcations, contracts etc) have to be notarised in New Zealand first and the notarised copy is apostilled. All it means is that whoever signed as a notary is in fact authorised to do this. |
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j_nmi_rutledge
Joined: 18 Mar 2013 Posts: 22 Location: Mexico City
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Posted: Wed Mar 27, 2013 6:47 pm Post subject: Re: Apostile alternatives, if any |
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[quote="Tretyakovskii"]
Quote: |
There is one other thing I'll mention, which I expect is true of INM practice all over the country, immigration gave me back the originals of everything I'd prepared for them, after comparing them to the copies I presented, meaning all of my documents can be used again, in the future, making a lot of the expenses involved in preparing the documents, and having them translated, a one-time effort; and, considering what they cost me in blood, sweat, tears and treasure, that's a very good thing! |
***I added the bold in the quote above***
Hey T, when you say "the copies I presented" are you referring to your average copies from a copier, which were not official documents in their own right?
so that if i need an apostilled birth certificate, for example, i can have one official document with me, make copies of it for whoever may require it, and they will compare the copy to the official document, keep the copy and give me the original official document back?
and i realize my mileage may vary, but is that what you are saying was your experience? because i don't really have the money to fork out for multiple official copies, if i can avoid it. alabama is going to charge me $25 just for the copy plus another $50 or so for the apostille because i need it mailed to me. ugh. |
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donato
Joined: 05 May 2010 Posts: 98 Location: Mexico City, Mexico
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Posted: Thu Mar 28, 2013 3:43 am Post subject: Re: Apostile alternatives, if any |
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[quote="j_nmi_rutledge"]
Tretyakovskii wrote: |
Quote: |
There is one other thing I'll mention, which I expect is true of INM practice all over the country, immigration gave me back the originals of everything I'd prepared for them, after comparing them to the copies I presented, meaning all of my documents can be used again, in the future, making a lot of the expenses involved in preparing the documents, and having them translated, a one-time effort; and, considering what they cost me in blood, sweat, tears and treasure, that's a very good thing! |
***I added the bold in the quote above***
Hey T, when you say "the copies I presented" are you referring to your average copies from a copier, which were not official documents in their own right?
so that if i need an apostilled birth certificate, for example, i can have one official document with me, make copies of it for whoever may require it, and they will compare the copy to the official document, keep the copy and give me the original official document back?
and i realize my mileage may vary, but is that what you are saying was your experience? because i don't really have the money to fork out for multiple official copies, if i can avoid it. alabama is going to charge me $25 just for the copy plus another $50 or so for the apostille because i need it mailed to me. ugh. |
All you need is the one and they will make a photocopy if they want one. Many places won't even ask for it (some of course will). |
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j_nmi_rutledge
Joined: 18 Mar 2013 Posts: 22 Location: Mexico City
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Posted: Fri Mar 29, 2013 4:23 am Post subject: |
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hey thanks donato,
that'a music to my ears!  |
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