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pcs0325

Joined: 21 Sep 2007
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Posted: Fri Jan 04, 2008 12:11 pm Post subject: Police Clearance Apostille in California |
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Has anyone who has been issued an E-2 visa had to get a police clearance apostilled in California?
I've got all my documents ready but the police clearance and I'm having extraordinary difficulty getting my police clearance notarized.
The issue seems to be that it's the police department's Records Manager whose signature appears on the clearance and not mine. I've been to a couple of notaries, both of whom say they need the Records Manager present in order to put an acknowledgment on the clearance. However, each time I call either the regional office for the Secretary of State or the Secretary of State in Sacramento's office (the places where I would eventually get an apostille for the clearance), I'm told that I should be able to get an acknowledgement without the Records Manager being present.
Actually, the Secretary of State's office in Sacramento told me that I can have a jurat, a sworn oath, attached to the document and get an apostille for that. The problem then is, can I get an E-2 Visa with an apostille on a sworn oath rather than the clearance itself?
There's been a lot of run around and differing opinions, so I wonder if anyone has actually gone through the process and is now in Korea working. |
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bourbon
Joined: 28 Dec 2007
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Posted: Fri Jan 04, 2008 5:20 pm Post subject: California Apostille |
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I just did it in GA. I used to live in CA. Here is what should help. There should be a Notary at the police station, I happened to mention that the Background check was for an international company, the police officer was glad I did as it was different than the norm. This one is on official letterhead addressed to the Korean consulate and Notarized. THEN...I had to go to the clerk of the County Supreme Court to get a Notary flag, basically a second Notary from the county saying the first Notary was real. THEN I sent it to a company I found in Atlanta that for 20 bucks sends it to the capital to get the Apostille stamp. So, sounds to me like you are missing the initial notary and the notary flag. I know each state is a little different but they might be the same.
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pcs0325

Joined: 21 Sep 2007
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Posted: Fri Jan 04, 2008 8:39 pm Post subject: |
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Quote: |
THEN...I had to go to the clerk of the County Supreme Court to get a Notary flag, basically a second Notary from the county saying the first Notary was real. THEN I sent it to a company I found in Atlanta that for 20 bucks sends it to the capital to get the Apostille stamp. |
This is the process as I understand it too. However, my campus police station didn't have a notary on hand and I had already gotten the police clearance from them, so I've taken a slightly different route.
I've learned that there are two things I can get for my police clearance: an acknowledgement or a jurat. I believe what you got was an acknowledgement (where the notary verifies the signature on the police clearance) and that's what I would have like to have gotten. Instead, I got a jurat, an attached document with a statement from me attesting to the authenticity of the police clearance. I then headed down to the county clerk to get a notary authentication which, as you said, verifies that the notary is legit. So the last thing I'm going to do is head up to the Secretary of State regional office in Los Angeles and get an apostille for it all.
I hope the jurat suffices. From what I understood from talking with someone at the Secretary of State's office, the apostille is the same whether it's done on a jurat or an acknowledgement.
However this turns out, the police clearance has definitely been the most difficult document to procure for the E-2 visa. |
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distance
Joined: 03 Jan 2008 Location: Icheon (1 hour from Seoul)
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Posted: Fri Jan 04, 2008 10:27 pm Post subject: |
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I wouldn't settle for the Jurat to be on the safe side. You can contact your state police and they should be able to get you what you need but be sure to mention this is for a Visa application. Also if you are having trouble in CA you can have all this done in another state with an easier process (you are not required to have the CBC done in your state residency). |
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bourbon
Joined: 28 Dec 2007
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Posted: Fri Jan 04, 2008 10:30 pm Post subject: |
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Yeah I would skip going to the Campus office and go straight to your city police headquarters. In GA the request is common for people working with kids domestically. |
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Norith
Joined: 02 Nov 2007
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Posted: Fri Jan 04, 2008 10:36 pm Post subject: |
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I had a copy of my degree notarized and apostilled for immigration. I know it's different, and it was just before the new regulations....but neither the notary stamp, nor the actually apostille appeared on the copy of my degree...they were separate pieces of paper that the clerk at the sec. of state clamped together with a rather official looking binding. |
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distance
Joined: 03 Jan 2008 Location: Icheon (1 hour from Seoul)
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Posted: Fri Jan 04, 2008 10:43 pm Post subject: |
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thats how all Apostilles are I believe. The notarized document is on bottom, then the Certification of the Notary is put on top then the Apostille is attached on top of that and all are bound together. |
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pcs0325

Joined: 21 Sep 2007
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Posted: Fri Jan 04, 2008 10:57 pm Post subject: |
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Norith wrote: |
I had a copy of my degree notarized and apostilled for immigration. I know it's different, and it was just before the new regulations....but neither the notary stamp, nor the actually apostille appeared on the copy of my degree...they were separate pieces of paper that the clerk at the sec. of state clamped together with a rather official looking binding. |
This is what I'm hoping for. Because the apostille is actually a separate document, I'm hoping that it'll work the same regardless. But if it doesn't work out, then I'll go to the Irvine (rather than the campus) police department and see if they have a notary there. So far my documents have cost me $38 (I haven't paid for an apostille yet) and that's not too bad. It's interesting to watch the cost of the police clearance climb each time a new piece of paper is stapled with it. |
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Ut videam

Joined: 07 Dec 2007 Location: Pocheon-si, Gyeonggi-do
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Posted: Sat Jan 05, 2008 12:28 pm Post subject: |
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distance wrote: |
I wouldn't settle for the Jurat to be on the safe side. You can contact your state police and they should be able to get you what you need but be sure to mention this is for a Visa application. Also if you are having trouble in CA you can have all this done in another state with an easier process (you are not required to have the CBC done in your state residency). |
Criminal background checks are not official documents in the U.S., and therefore it's very difficult to obtain one bearing an official signature. Without an official signature, a notary cannot execute an acknowledgement. In almost every case, therefore, background checks from the U.S. can only be notarized by means of a jurat executed by the subject of the check in the presence of the notary. |
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Jessie41
Joined: 14 Dec 2007
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Posted: Sat Jan 05, 2008 12:59 pm Post subject: |
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After reading several posts on the subject, it appears that many state authorities will send a notarized document. For example, my CBC was signed from an official of the Colorado Bureau of Investigation. It contains a notary seal and signature on the document. With the notary seal, it can then be sent to the Colorado Secretary of State for an apostille. OP, I read elsewhere that the state of California will issue a notarized document. However, I can't find those specific posts to confirm this information. It is likely that a local police department will not have the resources to have a notary on site. You may have better luck at the state level. |
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Ut videam

Joined: 07 Dec 2007 Location: Pocheon-si, Gyeonggi-do
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Posted: Sat Jan 05, 2008 3:55 pm Post subject: |
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Jessie41 wrote: |
After reading several posts on the subject, it appears that many state authorities will send a notarized document. For example, my CBC was signed from an official of the Colorado Bureau of Investigation. It contains a notary seal and signature on the document. With the notary seal, it can then be sent to the Colorado Secretary of State for an apostille. OP, I read elsewhere that the state of California will issue a notarized document. However, I can't find those specific posts to confirm this information. It is likely that a local police department will not have the resources to have a notary on site. You may have better luck at the state level. |
Perhaps I worded my comments above too broadly. Nevertheless...
The FBI, and many states, will not issue a notarized criminal background check. I know from personal experience that Kentucky, my home state, will not do so. Thus, checks from these states or the FBI can only be notarized and apostilled by means of a jurat. |
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Jessie41
Joined: 14 Dec 2007
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Posted: Sat Jan 05, 2008 4:24 pm Post subject: |
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The FBI, and many states, will not issue a notarized criminal background check. I know from personal experience that Kentucky, my home state, will not do so. [/quote]
In other words, some states will issue a notarized criminal background check and some will not. I know from personal experience that Colorado, my home state, will do so. Kentucky will not. Therefore, an applicant should check with his state authorities if he lives in one of the other 48 states. But it is more likely a state will issue a notarized document than a local police department, which was my point. I agree, it adds to the difficulty if the state does not notarize the document. |
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distance
Joined: 03 Jan 2008 Location: Icheon (1 hour from Seoul)
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Posted: Sat Jan 05, 2008 11:57 pm Post subject: |
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Ut videam wrote: |
Jessie41 wrote: |
After reading several posts on the subject, it appears that many state authorities will send a notarized document. For example, my CBC was signed from an official of the Colorado Bureau of Investigation. It contains a notary seal and signature on the document. With the notary seal, it can then be sent to the Colorado Secretary of State for an apostille. OP, I read elsewhere that the state of California will issue a notarized document. However, I can't find those specific posts to confirm this information. It is likely that a local police department will not have the resources to have a notary on site. You may have better luck at the state level. |
Perhaps I worded my comments above too broadly. Nevertheless...
The FBI, and many states, will not issue a notarized criminal background check. I know from personal experience that Kentucky, my home state, will not do so. Thus, checks from these states or the FBI can only be notarized and apostilled by means of a jurat. |
Exact steps for getting a Notarized CBC Apostilled in Kentucky Including costs addresses and Phone Numbers.
Apostille Guide http://www.apostilleinfo.com/usa.htm
The initial steps for apostilles and certificates of authentication are identical. First, a notary public notarizes the primary signature on the document. Next, the notary�s signature is certified by the county clerk in the county in which the notary public took the oath of office. Finally, the Secretary of State issues his certification by certifying the county clerk�s signature and affixing an Apostille or a Certificate of Authentication.
http://sos.ky.gov/adminservices/apostilles.htm
Go for a criminal background check from the KY State Police Records Department at 1250 Louisville Road, Frankfort KY, 40601 (Phone 502-227-8700 ask for records dept)
This gives you a notarized copy of the Records check cost $10 Money order only made out to the Kentucky State Treasurer.
Then go to the Franklin County Clerks Office (Phone (502) 875-8702 ) 315 W. Main St Frankfort, KY 40602(Guy R. Zeigler) to get the item certified as authentic. Cost $5 Cash or Check
Then go to the Secretary of State (Phone 502-564-7330) 700 Capital Avenue, Suite 156 Frankfort, KY 40601 cost $5 Cash Check Money Order Credit Card |
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I-am-me

Joined: 21 Feb 2006 Location: Hermit Kingdom
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Posted: Sun Jan 06, 2008 7:23 am Post subject: |
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Here is my advice: Find another fricking country to teach at!!!!! Dont go throught all that BS.  |
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Jessie41
Joined: 14 Dec 2007
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Posted: Sun Jan 06, 2008 9:39 am Post subject: |
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[/quote] The FBI, and many states, will not issue a notarized criminal background check.[/i] I know from personal experience that Kentucky, my home state, will not do so. Thus, checks from these states or the FBI can only be notarized and apostilled by means of a jurat.[/quote]
There is no need to have an FBI document notarized.
An FBI records check would be sent to the U.S. Department of State for an apostille. This agency will attach an apostille to documents �signed by a federal official with the official seal of that agency.� Therefore, no notary seal is needed for a document issued by a federal agency.
http://www.state.gov/m/a/auth/c16921.htm
Don�t get me wrong; unlike some I do not think I am a �know-it-all.� This is a collaborative learning process in which there will be a lot of discussion and trial and error before this becomes clear. Most of us have never heard the word �apostille� before this. There is nothing wrong with clarifying or correcting information when it is done tactfully and without arrogance. Clearly, we all make mistakes, including the self-appointed ultimate authorities. |
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