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deadhead
Joined: 25 Jul 2007
Location: Rhode Island, USA
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 Posted: Wed Dec 07, 2011 8:54 pm Post subject: US Embassy Notarize Diploma? |
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Can I take my original diploma to the US embassy to get notarized?
Do I make a copy?
Then mail it to my state's (Rhode Island ) secretary of state office for the apostille?
Is this the correct process? [/list] |
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CentralCali
Joined: 17 May 2007
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| Posted: Wed Dec 07, 2011 9:27 pm Post subject: |
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From the US Embassy's U.S. Citizen Services:
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U.S. APOSTILLE
The Embassy cannot offer any apostille services. An apostille is a certificate which verifies and confirms the seal and signature of the person who authenticated the document. An apostille is issued by a designated authority in a country where a treaty called the Hague Convention Abolishing the Requirement for Legalization of Foreign Public Documents applies. Countries that are party to the treaty recognize the apostilles from all other member countries. The United States is a party to the treaty, and the Republic of Korea became party to it in 2007. Therefore, a document notarized by a U.S. notary with an apostille attached must be recognized by Korean government bodies. Conversely, a document notarized by a Korean notary with an apostille attached must be recognized by U.S. government bodies.
There are several steps required to obtain an apostille on a U.S. document.
U.S. embassies and consulates cannot authenticate diplomas or other documents from universities and other schools in the United States or provide notarial services related to such credentials.
For more information, please visit the U.S. Department of State�s website on Authentication of American Academic Credentials for Use Abroad.
PROVISO: Effective January 1, 1983, the U.S. Department of State and our embassies and consulates abroad ceased to authenticate or provide certified true copies of academic credentials, transcripts or degrees. The U.S. Department of Education determined at that time that such documents are not required in the United States for persons who studied abroad who wish to attend primary or secondary school, or college/university in the United States. This was announced in a joint release by the U.S. Departments of State and Education published in the NAFSA newsletter of December/January 1983. The U.S. Bureau of Citizenship and Immigration Services in the Department of Homeland Security also determined that authentication of foreign academic credentials generally is not/not required for U.S. immigration purposes. In an effort to be of assistance to persons who wish to present academic credentials from the United States for use abroad, the following step-by-step guidance is provided.
Updated: November 7, 2011 |
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deadhead
Joined: 25 Jul 2007
Location: Rhode Island, USA
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| Posted: Wed Dec 07, 2011 9:35 pm Post subject: |
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Thank you. I knew they couldn't apostille a document but didn't know about notarizing. The other link provided was very helpful . I guess I am supposed room call the school and ask for a notarized one.
Thank you. |
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CentralCali
Joined: 17 May 2007
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| Posted: Wed Dec 07, 2011 10:48 pm Post subject: |
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| You can't simply call and ask because the university will require that you be the one requesting in writing a replacement diploma. Or you can do what I did for my diploma back in California: send your original diploma (that's required) along with a copy to an apostille service (I just sent it off, but only after calling the service and getting the particulars for this addition). The service will charge you another fee for notarization in addition to the fee for getting the notarized copy apostilled. Since most (if not all?) states require the document to be notarized be created in their state, you should hire a service that deals with Rhode Island. Be sure to pay for the express delivery service to overseas for the apostilled document and original to be sent back to you here. |
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deadhead
Joined: 25 Jul 2007
Location: Rhode Island, USA
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| Posted: Thu Dec 08, 2011 12:57 am Post subject: |
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How about this... this sounds like I can just use my original to get the apostille?
How to Obtain an Apostille
A request for an apostille or certification can be made in person, by telephone, or by mail to the Secretary of State�s, Authentication/Certification Section.
In person: If presenting no more than 5 public documents for authentication, visit us at our Division of Business Services, Office of the Secretary of State, 148 West River Street, Providence, RI 02904. Your request can be made at the public counter. Payment: There is a fee of $5.00 per apostille or certification being requested. Checks or money orders should be made payable to the R.I. Secretary of State.
If presenting more than 5 public documents for authentication, please contact our office at 401-222-1487 prior to your visit or download and fax our In-Person Authentication Request Form (401-222-1309). Our staff will ask you to provide the country to which the documents will be sent together with the name of the issuing official or notary public�s signature on the documents. This will allow our staff to prepare for your visit. Failure to make pre-arrangements for more than 5 public documents, will result in wait time and may require that you return to our office at a later date to complete your transaction.
Mail: Please be sure to download and complete our Mail Authentication Request Form. Your request form must name the country to which the document(s) will be sent. You must submit the original or certified copy of the document(s) that you wish to have an apostille or certification attached to. Payment: There is a fee of $5.00 per apostille or certification being requested. Checks or money orders should be made payable to the R.I. Secretary of State.
Mailed requests are processed daily. A mailed request will be returned to you by first class mail. A self-addressed/stamped envelope will help expedite delivery time. If overnight service is required, a pre-addressed, pre-paid airbill must be included with the request. |
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nathanrutledge
Joined: 01 May 2008
Location: Marakesh
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| Posted: Thu Dec 08, 2011 7:18 am Post subject: |
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| CentralCali wrote: |
| You can't simply call and ask because the university will require that you be the one requesting in writing a replacement diploma. Or you can do what I did for my diploma back in California: send your original diploma (that's required) along with a copy to an apostille service (I just sent it off, but only after calling the service and getting the particulars for this addition). The service will charge you another fee for notarization in addition to the fee for getting the notarized copy apostilled. Since most (if not all?) states require the document to be notarized be created in their state, you should hire a service that deals with Rhode Island. Be sure to pay for the express delivery service to overseas for the apostilled document and original to be sent back to you here. |
This isn't necessarily accurate. It depends on the school, the people working there, as well as state laws. I know that in Nebraska, at the NU system, you can have someone else handle it for you, PROVIDED that you authorize it. My friend was in Korea, and I was back home. She scanned a copy of her diploma, emailed it to them. They printed it off and notarized it. I picked it up, took it down the block to the SOS office and got it apostilled and in the mail that day. They would also be willing to mail it to the SOS, and they are willing to mail it to Korea, BUT it takes a lot of extra time.
So really, it depends on the school. |
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CentralCali
Joined: 17 May 2007
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| Posted: Thu Dec 08, 2011 3:43 pm Post subject: |
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| They notarized a copy of a document without seeing the actual document? |
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isitts
Joined: 25 Dec 2008
Location: Korea
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| Posted: Thu Dec 08, 2011 3:50 pm Post subject: Re: US Embassy Notarize Diploma? |
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| deadhead wrote: |
Can I take my original diploma to the US embassy to get notarized?
Do I make a copy?
Then mail it to my state's (Rhode Island ) secretary of state office for the apostille?
Is this the correct process? [/list] |
Pretty sure the SOS requires your document be notarized in the same state it's getting apostlilled. I'd contact your SOS. |
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nathanrutledge
Joined: 01 May 2008
Location: Marakesh
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| Posted: Thu Dec 08, 2011 5:45 pm Post subject: |
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| CentralCali wrote: |
| They notarized a copy of a document without seeing the actual document? |
All they do if you take your diploma in is Xerox it off, then stamp it with the notary seal and sign it. The way they know it's legitimate is that they go and check the records to see if they granted you that diploma.
Personally, I copied my diploma and had a regular public notary stamp it, which the SOS apostilled (all the apostille is is a note saying that the notary is true) and tried to use it. Immigration said no, the notary stamp meant nothing as it wasn't from the actual University.
Anyway, yeah, they have the records, if you send them a scanned/photocopied version, they'll do it. Like I said though, it depends on the University and the laws of the state, and probably the people who are there when the request is received. I'm sure it isn't a common request, so they might not have a set policy on it. |
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